BenefitsXML Data Privacy Statement
This Data Privacy Statement describes how BenefitsXML collects, uses,
and protects personally identifiable information. At BenefitsXML,
protecting your personally identifiable information is important to us.
We strive to protect the personal information under our control and
take certain precautions to help maintain the security and integrity of
How BenefitsXML Receives Your Information
Most of the personally identifiable information we receive relates to
an employer's programs, including pay, benefits, and other human
resources plans or programs. There are several ways that we could
receive personal information:
The types of personal information we receive may include:
- You might provide the information directly as a benefit plan participant.
- Your employer or service providers, (such as payroll processors,
health plans, or insurance companies) that have a part in administering
your employer's plans or programs, might provide the information.
- You might provide information as a visitor to BenefitsXML's Web
sites or choose to participate in some type of information exchange,
including employment inquiries.
- Contact information and other identifiers,
such as name, address, phone number, email address, government-assigned
identifier, or bank account number, as required to provide our
- Demographic information, such as date of birth, gender, and marital status;
- Employment information,
such as date of hire, employment status, pay history, tax withholding
information, performance records, and date of termination; and
- Benefit program participation and coverage information,
such as benefit choices, beneficiary information, claims information,
benefit plan account balances or accrued benefits, and date of
BenefitsXML's Commitment to Protecting Personally Identifiable Information
We have implemented various security measures to help reduce the risk
of unauthorized processing or disclosure of personal information and
accidental loss, destruction, or damage to your personal information.
We have implemented a computer security policy and related procedures,
and we train our employees about data security issues. Only employees
who have a job-related need to access personal information are
authorized to do so, and they have agreed to protect the
confidentiality of that information. In addition to these employees,
only your employer and particular service providers are authorized to
access your personal information. We also require that our
subcontractors enter into confidentiality agreements intended to
protect your personal information.
Our commitment to protecting personally identifiable information also means that:
- We won't sell your personally identifiable information to any third party; and
- We won't use, transfer, or disclose your personally identifiable
information to anyone outside of BenefitsXML, unless authorized by you,
except in connection with your employer's plans and programs, as
required by law or legal process, in response to law enforcement
requests, and as necessary to protect the property, interests, and
rights of BenefitsXML and/or your employer.
BenefitsXML tracks content usage and traffic on this Site by using
"cookies," a feature of your browser. A cookie is a text file that is
to help it compile aggregate statistics about usage of this Site, such
as how many users visit the Site, how long users spend viewing the
Site, and what pages are viewed most often. This information is used to
improve the content of the Site; it is not shared with any other party
for any commercial purposes. You can set your browser to notify you
when you're sent a cookie. This gives you the chance to decide whether
or not to accept it. If you disable cookies however, you may not be
able to take advantage of all the features of this Site.
Notification of Updates
Occasionally, we may update this Data Privacy Statement. We'll notify
you about material changes in the way we treat personally identifiable
information by placing a notice on our Site. Any new Data Privacy
Statement will apply to the information already collected at the time
of the update. We encourage you to periodically review this statement
so that you'll always know what information we collect, how we use it,
and to whom we disclose your information.